Kodak Alaris Going Paperless
The Benefits of Going Paperless
Efficiency: Digital documents are much easier to manage, store, and retrieve than paper ones. Having documents available to access and share with customers regardless of the location, improves team productivity and brings a better customer experience. Extracting required data from a document (through automated recognition of machine print, handwriting or optical marks) is much quicker and less error prone than keying from paper.
Organization: No more piles of paperwork on the desk or shelves. No more clunky filing cabinets, either. This avoids misfiled or misplaced documents that take up valuable time that should be spent serving customers or working on other business priorities. Files and documents will be far easier to find, access, and share.
Scalability: Without rows of filing cabinets towering throughout the office, a paperless operation requires much less space. Personnel required for handling high volumes of business inputs during peak times or during a business expansion is hard to scale, while it is an easy task in a digital environment.
Environmentally Friendly: Reduced printing means fewer trees will be cut down to produce paper. Paper is also highly energy consumptive both in production and transportation. The eco-friendly aspect of going paperless is a popular and relatively easy concept to garner support from your employees.
Less Costly: Storing documents is costly, especially for businesses in prime locations. Printing costs money too; you pay for the paper itself, plus the printer, ink, postage, and printing equipment maintenance. Businesses can eliminate storage expenses by shifting to digital documents. With reduced, or eliminated necessity for storage of paper copies, your business may even be able to move into a smaller location with a lower rent to save even more by going paperless.
Your Checklist for Turning Paperless into Reality
1. Assess paper-driven bottlenecks
Inventory the processes in your business that are most critical, such as the ones that stop or harm the business if they are held up
2. Establish paperless processes where feasible
Identify processes that rely on paper based inputs and can be easily shifted to digital, such as offering an eForm to replace a paper form
3. Scanning and Backfile conversion
There may be value in converting existing archives to digital, but this requires high retrieval rates or the frequent integration into the processing of new business input. A business case assessment needs to confirm the business value.
4. Update Clients
Ensure to offer and communicate incentives for your clients to change, like lower fees, added loyalty bonus etc. to ease the hurdle of convenience.
Finally, enjoy the benefits! The rewards in time and savings will begin adding up quickly and the return in customer satisfaction and loyalty are huge. Contact us to find out more!